Program Agreement
This agreement applies to both French and English Language Immersion Programs offered at Glendon Campus, York University, for participants aged 13 to 15. The purpose of this agreement is to foster a safe, inclusive, and enriching environment that supports cultural exchange, educational growth, and language acquisition. These programs are designed to offer an immersive experience that not only enhances language skills but also encourages self-exploration, personal development, and a deeper understanding of diverse cultures.
We ask that all participants commit to engaging with these core aspects of the program. If your intention is not to embrace the opportunities for cultural learning, self-reflection, and educational development, we kindly request that you reconsider your enrollment. This experience is as much about personal discovery as it is about language learning, and your active participation in this journey is vital to creating a positive and meaningful experience for all.
As a reminder, the Glendon Language Immersion program is designed to provide a comprehensive linguistic and cultural learning experience. Through ongoing efforts, the program will offer a variety of excursions, activities, and programming tailored to educational and linguistic objectives. Furthermore, all activities, programming, and excursions must be accessible to participants from diverse socio-economic and cultural backgrounds, in alignment with the program’s status as an Official Languages Program supported by a government bursary.
By agreeing to the conditions outlined below, you help contribute to a supportive and transformative learning environment for everyone involved. Any violation or failure to adhere to these conditions may result in a participant being sent home and excluded from completing the program.
Program Conditions
Any one of the following will constitute sufficient cause for dismissal from the program:
1.0. Refusal to engage in the target language is unacceptable. The target language is to be consistently used throughout the duration of the program.
1.1. Once a participant has had three language warnings and has engaged in discussions regarding use of their target language with the Head/Assistant-Head Monitor, Program Coordinator and/or Program Director, they may be subject to further disciplinary action.
2.0. Attendance at all classes, workshops, seminars, and program activities and events is mandatory. Failure to attend said activities is deemed unacceptable and may result in disciplinary action, including dismissal from the program.
2.1. A Certificate of Program Completion will not be conferred upon participants absent from more than six mandatory program activities, including morning classes, afternoon seminars and workshops, and mandatory evening and weekend events and activities. Each compulsory program component missed will count towards the participant’s six absences. Should a participant exceed the allowed limit of six absences under any of these conditions, the participant will be dismissed from the program and required to return home at their own expense.
2.2. Glendon Language Immersion Program will notify participants and their parents/guardians when a participant is approaching the maximum allowable number of absences and may be at risk of forfeiting their certificate of completion.
3.0. Any conduct by an Language Immersion Program participant characterized by disrespect, irresponsibility, disruption, lack of cooperation, or harassment towards any individual is strictly prohibited.
3.1. Acts of harassment, bullying (including cyberbullying), dissemination of gossip, use of inappropriate language, or engagement in slander, whether overtly or covertly, are deemed unacceptable. This encompasses inappropriate written communications via social media platforms, text messages, email, as well as postings in public areas of the campus, such as classroom whiteboards or blackboards, public bulletin boards, washrooms, common spaces in campus facilities or residence halls, among others. Instances of sexual harassment will be addressed in accordance with York University’s Policy on Sexual Violence, accessible via this link.
3.2. A strict zero-tolerance policy regarding all forms of violence, inclusive of verbal, physical, and sexual violence, shall be enforced. Participants found to engage in violent behaviour will be promptly expelled from the program.
4.0. Inflicting damage upon property or engaging in acts of vandalism against all York University premises, including those of the Glendon Campus, inclusive of public areas on campus, vegetation, residential facilities, and communal spaces, is strictly prohibited. This prohibition extends to the damaging or vandalizing of personal belongings or possessions of others throughout the program duration.
4.1. Any act of vandalism by an Language Immersion Program participant, including but not limited to the intentional destruction, defacement, or damage of property, will not be tolerated under any circumstances. This applies to all areas of York University campuses, including the Glendon Campus, and including outdoor spaces, residence areas, communal rooms, classrooms, and all common areas of the main campus buildings.
4.2. Vandalism of a more severe nature, or repeated violations, may result in immediate dismissal from the program. The participant will be sent home without the opportunity to complete the program, and no refund will be issued.
4.3. Participants are expected to treat all residence rooms and communal areas of the residences, including common rooms, shared bathrooms, corridors, lobbies, stairwells, elevators, and laundry facilities, with respect and consideration. In addition to keeping these spaces clean, participants are expected to be mindful of noise levels and ensure their personal belongings do not clutter shared areas. Participants should clean up after using any common space, promptly report any issues to Language Immersion Program staff, and avoid obstructing hallways or other shared resources. In their own rooms, participants should maintain tidiness, monitor noise levels, etc. Disrespecting shared spaces or failing to be considerate of others’ needs may result in disciplinary action.
5.0. Use of cell phones or electronic devices during classes, seminars, workshops, and program-related activities is at the sole discretion of the Glendon Language Immersion Program program teachers, language monitors or administration.
5.1. Cell phones or electronic devices must be put away when instructors, language monitors or staff are speaking or facilitating program activities to ensure a distraction-free environment. During unauthorized periods, excessive or inappropriate use of electronic devices – including but not limited to texting, phone calls, emailing, use of social media, or gaming – is strictly prohibited and may disrupt the program. Failure to comply with these guidelines may result in disciplinary action, including temporary confiscation of devices during unauthorized periods or dismissal from the program.
6.0. The possession and/or consumption of illegal drugs, non-prescription narcotics, and/or prescription medication for purposes other than those prescribed are strictly prohibited.
6.1. It is prohibited for individuals under the age of 19 to possess or consume alcohol, as well as to supply alcohol to any person below the age of 19.
6.2. Possession of open alcohol containers and/or alcohol contained in breakable containers in public areas within the campus and its residential facilities, including stairwells, hallways, washrooms, and elevators, is strictly prohibited.
7.0. For the safety, security, and comfort of all participants, bringing guests (defined as individuals not enrolled in the Glendon Language Immersion Program) into the Glendon residences is strictly prohibited, with the exception of the designated move-in and move-out days. Guests are allowed only in common areas on campus, and not within individual or common residence spaces.
8.0. Guests (defined as individuals not enrolled in the Glendon Language Immersion Program) are not permitted to participate in or attend scheduled program activities, whether on or off campus, including organized excursions and trips, as well as programming or scheduled events. This ensures that Language Immersion Program participants can fully engage in the program experience without disruption to the program or concern for safety.
9.0. For reasons related to security and room capacity limitations, guests, including but not limited to parents and/or guardians, family members and friends, are not permitted to attend graduation ceremonies or other Glendon Language Immersion Program events. We appreciate your understanding and cooperation in maintaining a secure and respectful environment for all members of the program.
10.0. While mental health resources are available to support participants during their stay on campus, our program is not equipped to function as a crisis centre. Any crisis situations that arise will be escalated to emergency services, including hospital or police intervention, as necessary. If you believe your child may require crisis intervention during their participation at Glendon Language Immersion Program, we recommend that you carefully reconsider enrolling them in our program. A foreign environment may exacerbate symptoms and could hinder their well-being.
11.0. Upholding academic integrity stands as a cornerstone to the values upheld by both York University and Glendon Language Immersion Program. For detailed guidelines, please refer to York University’s Policy on Academic Integrity.
11.1. Throughout assessments, projects, in-class activities, presentations, and homework assignments, participants are expected to demonstrate honesty and responsibility in their academic endeavours, adhering strictly to York University’s policies on academic integrity and academic honesty. Any involvement in academic misconduct may result in immediate dismissal from the program. This encompasses excessive reliance on or misuse of translation tools (Google Translation, DeepL, etc.), as well as the utilization of artificial intelligence tools (ChatGPT, etc.) for the generation of assignments or presentations, among other infractions.
11.2. Plagiarism is unequivocally prohibited and will warrant dismissal from the program.
12.0. If participants need to receive mail at Glendon Campus during the program, please send all packages and mail to the address below:
Participants’ First and Last Names
Glendon Language Immersion Program
York Hall A112
2275 Bayview Avenue
Toronto ON M4N 3M6
12.1. Packages will be picked up by Language Immersion Program staff once per day from the Glendon Mail Room. Participants are responsible for collecting their mail and/or packages from the Glendon Language Immersion Program office (room YH A112) promptly. It is the participant’s sole responsibility to retrieve their mail and packages, a friend and/or delegate cannot retrieve them on behalf of another participant. No exceptions will be made.
12.2. Glendon Language Immersion Program is not responsible for any issues related to mail carriers, lost packages, or missing items that do not arrive at the Glendon Campus or are not properly delivered to the Language Immersion Program office or the Glendon Mail Room.
13.0. The Glendon Language Immersion Program is committed to providing a positive, safe, and respectful environment for all York University staff and Glendon Language Immersion Program participants. To maintain these standards, we adhere to a zero-tolerance policy for harassment, verbal or written, by parents and/or guardians toward any York University staff members, including but not limited to Glendon Language Immersion Program teachers, language monitors, administrative staff, cafeteria staff, housing staff and security staff, as well as other Glendon Language Immersion Program participants. Parents and/or guardians of the Glendon Language Immersion Program participants are to communicate with the program staff through appropriate channels, which may include email and scheduled phone calls during office hours.
13.1. Any form of harassment, verbal or written, whether over the phone, email, social media, in-person communication or other means, is strictly prohibited. This includes but is not limited to threats of physical harm or damage to property, intimidating or coercive behaviour, unreasonable demands or expectations that disrupt the functioning of the program, disrespectful or derogatory language towards staff or participants, defamation of character, etc.
13.2. Glendon Language Immersion Program staff and team members are not obligated to respond to harassing or abusive communications. If a parent and/or guardian engages in harassing behaviour, staff members have the right to cease communication immediately whether by phone, email or in person, filter the individual’s email or phone number, escalate the issue to appropriate authorities or program leadership if necessary, and implement additional safety procedures to protect staff and Glendon Language Immersion Program participants from ongoing harassment. For more information, please see the government of Ontario’s policy on Preventing Workplace Harassment.
14.0. By participating in this program, I acknowledge that I am entering an area where photography, video recording, and audio recording may occur. I authorize York University’s Glendon Campus and its representatives to capture and use photographs, videos, and audio recordings of me. I further grant York University’s Glendon Campus the right to use, reproduce, display, broadcast, and distribute these recordings in any current or future media for promotional, public outreach, educational, and administrative purposes. All photographs, videos, and recordings will remain the property of York University’s Glendon Campus.
Note: If a participant is dismissed from the program for any reason, including but not limited to absenteeism in excess of the designated limits, behaviour issues, illness, injury, or other emergency situation, it is the responsibility of the parent and/or guardian to arrange for their child’s return home within the designed 24-hour period. This includes ensuring someone is available to pick the participant up from the Glendon campus, or to receive them when they arrive at their home destination.