How do I start a new club at Glendon?

First, find out if a similar club already exists at Glendon, if not go ahead and apply here

What do I need to start a new club?

You’ll need to have a constitution for your club as well as a list of students (full name + student number) interested in joining your club.

How do I get people interested in signing up for my club?

Talk to friends and peers you know, share information about your club to peers, ask your professors to do class announcements, etc. In other words, PROMOTE, PROMOTE and PROMOTE!

What is a constitution?

A constitution is a governing document comprised of fundamental principles or established precedents that guarantees members of the club transparency, accountability and fairness.

What points do I put in my constitution?

Follow the guidelines in this document to make your constitution.

How do I hold events?

For the moment, we cannot guarantee that clubs will be able to meet or organize events on campus during the fall session. We are awaiting further direction from York University’s administration regarding the resumption of in-person activities on campus. As a result, no space request form will be considered until we have obtained authorization to do so. We will keep you informed of the decisions that will be made. In the meantime, we recommend using Zoom, Teams and social networks to host your events.

Please refer to the ‘Event Planning Flow Chart’ document on YU Connect and the Clubs Portal.

How do I host a bake sale?

For the moment, we cannot guarantee that clubs will be able to meet or organize events on campus during the fall session. We are awaiting further direction from York University’s administration regarding the resumption of in-person activities on campus. As a result, no space request form will be considered until we have obtained authorization to do so. We will keep you informed of the decisions that will be made. In the meantime, we recommend using Zoom, Teams and social networks to host your events.

Please refer to the ‘Bake Sale Guidelines ~ Directives pour la vente de pâtisseries’ document on YU Connect.

How do I book spaces?

For the moment, we cannot guarantee that clubs will be able to meet or organize events on campus during the fall session. We are awaiting further direction from York University’s administration regarding the resumption of in-person activities on campus. As a result, no space request form will be considered until we have obtained authorization to do so. We will keep you informed of the decisions that will be made. In the meantime, we recommend using Zoom, Teams and social networks to host your events.

Please refer to the instructions provided on the Glendon Student Affairs/Affaires étudiantes YU Connect page (under organizations).  

How do I make a budget?

To learn about making a budget, attend Clubs 101 and visit the clubs portal for further information. For further assistance, please schedule a consultation meeting with the Office of Student Affairs by emailing studentaffairs@glendon.yorku.ca.

Please refer to the instructions provided on the Glendon Student Affairs/Affaires étudiantes YU Connect page (under organizations).  

How do I get funding?

In order to get funding, you must have a separate bank account for your club, you cannot use a personal bank account. You must also have 2 signing authorities for your club’s bank account. To open a bank account, please request a bank letter by emailing studentaffairs@glendon.yorku.ca

To submit a funding request, please fill out Formulaire de demande de financement | Funding Application Form on YU Connect.

How do I register a club?

Please refer to the ‘Club Handbook 10-07-14′ document on YU Connect for instructions on how to register a club.

How do I renew my club?

To renew your club, you must update the club’s constitution, the member list, upload meeting minutes and relevant financial documents.

Once I start a club, can I start running it immediately, or are there more steps that need to be done before being allowed to start?

No, once you register a club and it is approved, you must attend Clubs 101 – an orientation for all clubs.

Where can I access club resources and forms?

Forms can be found on the Clubs Portal page and YU Connect.

How do I get in contact with other clubs?

Visit the Club’s Directory here to find the contact information of all clubs at York.

When is the deadline to register a club?

Club registrations open on August 1st and close on September 18th.  

What is the difference between a levy organization and student club?

A levy organization receives yearly funding levied from tuition while student clubs must apply for funding (i.e. Radio Glendon is a levy organization while Glendon Dance Team is a club).

How can I promote my club?

There’s no one specific way to promote but here’s a few to help get your club started: make a newsletter entry, put up posters around campus, make posts on social media, tell your friends, ask your professors to make in-class announcements, etc.

What is the procedure for Keele clubs to host events at Glendon?

Organizations registered at Keele must email the Office of Student Affairs at  studentaffairs@glendon.yorku.ca for approval and fill out necessary forms.

Who do I register my club/organization with?

There are different bodies to register clubs at York University with. Glendon clubs must be registered with Office of Student Affairs (OSA) while Keele clubs can register with York Federation of Students (YFS) and/or Student Community and Leadership Development (SCLD).

I am not a part of a student club, but can I still come to Glendon for a class project (ex: to film)?

Students must email the Office of Student Affairs at studentaffairs@glendon.yorku.ca for approval and fill out necessary forms.

What are the different types of clubs that I can register as?

  • Academic
  • Political Organization
  • Radio/Media
  • Hobby/Interests
  • Spiritual/Religious
  • Environmental
  • Advocacy/Charitable

What is a list serv?

A list serv is a list of all students in the program and may be useful to academic clubs who want to make announcements for the students within their program.

Where can I obtain a list serv for club use?

To obtain a list serv for your club to use, please contact the specific department and request them for the list serv on behalf of your club.

How do I log in to YU Connect to access resources on behalf of my club?

  • You can log into YU Connect with your Passport York account to access resources for your club.