The academic records of all students are reviewed at the end of each year of study.
Students are placed on probation when they:
- Are admitted with a marginal academic record
- Fail to obtain the required cumulative overall average for their year level.
They are removed from probation when they obtain the required cumulative overall average for their year level.
They may proceed on probation in the bachelor program if they maintain a 4.40 average on the courses taken while on probation, even if their cumulative average is below the minimum to be removed from probation.
They are debarred from further registration if they do not satisfy the above regulations.
Students who are not debarred may petition by the closing date for registration of the next academic session in which they register to have their last year (or equivalent) counted as a failed year. The students would be placed on probation.
Students who are on probation normally do not take more than 18 credits during the fall/winter session and 9 credits during the summer session. Waiver of this regulation can only be granted under extenuating circumstances by request submitted to the Office of Academic Services.
Students on probation who do not attain at the end of the first term a cumulative average of more than 3.00 (D+) should discuss the situation with their adviser.
Failed to Gain Standing
Students who fail to obtain the cumulative average for their year and whose average for the current year is below 3.00 (D+), will have failed the year, and will receive no credit for courses taken in that year. The grades will appear on their record but will not enter into the calculation of their cumulative averages. If they wish to continue their studies at Glendon, they must apply for reactivation, and, if accepted, will be placed on academic probation.
Students on probation will be debarred from the University if they fail to satisfy the above regulations of Academic Probation.
Students who have been debarred, whether at York or another university, may be re-admitted in some subsequent session only if they give convincing evidence that they can profit from university work. Application for readmission will not be entertained in less than two years from date of debarment.
Glendon College is sensitive to the transitional issues faced by students in their first year of post-secondary studies. The Faculty exercises leniency in its consideration of petitions for late withdrawal where:
- The student was attending post-secondary studies for the first time.
- The courses were completed in the 12 months consecutive to when the student first began a course at York University.
Normally petitions for late withdrawal from courses completed in the first year at York will only be considered if they are submitted in the period of the first 24 months after the student first begins classes at York.
Students whose cumulative overall grade point average falls below 4.00 (C) at the end of any session, or who enter the Faculty with a grade point average equivalent to less than 4.00 (C) on the York scale receive an Academic Warning.
Students on Academic Warning must achieve a cumulative overall grade point average of at least 4.00 (C) within the next 24 credits taken, or earn a sessional grade point average of at least 5.0 (C+) in the session in which that 24th credit is completed and in each subsequent session until the cumulative grade point average reaches 4.0 (C), or be Required to Withdraw.
Students whose academic record shows marked weakness may be required to withdraw from their studies for 12 months, during which they are encouraged to identify and remedy any problems which may have contributed materially to their failure to perform to their potential, and to reflect on their reasons for pursuing a university education.
The following regulations apply to Required Withdrawals:
- Grade point Average Below 2.5: Students whose cumulative grade point average on at least 24 York credits is below 2.5 must withdraw for 12 months.
- Failure to satisfy Academic Warning conditions: Students who fail to meet the Academic Warning Conditions above will be required to withdraw for 12 months.
Students who have been required to withdraw may submit a petition to continue their studies without interruption. Students granted such a petition will be allowed to continue their studies on Debarment Warning.
Students who have been required to withdraw must apply for reactivation after the requisite period of absence by submitting a reactivation request to the Academic Services Office. Students who return to their studies after a Required Withdrawal (as well as those who have been allowed to continue their studies by virtue of a petition) receive a Debarment Warning.
Students who have been required to withdraw receive a Debarment Warning upon continuing their studies in the University.
Students on Debarment Warning must achieve a cumulative overall grade point average of at least 4.00 (C) within the next 24 credits taken or earn a sessional grade point average of at least 5.0 (C+) in the session in which that 24th credit is completed and in each subsequent session until the cumulative grade point average reaches 4.0 (C), and must then maintain this average in order to continue.
Students who fail to meet the Debarment Warning conditions outlined above will be debarred from the University. Debarment, the minimum period for which is normally two years (24 months), means that the student is no longer a student at York University.
Students who have been debarred may submit a petition requesting permission to continue their studies without interruption. Students granted such a petition will be allowed to continue their studies on Academic Probation.
Students who have been debarred and who wish to resume their studies must apply for admission through the Admissions Office, and must provide persuasive evidence that they are ready and able to complete a degree program. Students who are readmitted (as well as those who have been allowed to continue their studies by virtue of a petition) continue on Academic Probation.
Students who have been debarred and who subsequently resume their studies at the University, whether by petitioning to continue without interruption or by reapplying for admission, continue on Academic Probation. Students on Academic Probation must meet the Debarment Warning Conditions outlined above; otherwise, they will be debarred again.