Enrolment Guide

How to Enrol

• Find out when you can enrol so you will be ready to go when your enrolment slot opens.
• If you are a new student or have forgotten how to use the Registration and Enrolment Module, get familiar with the steps to enrolment described below. 
• Consult the Academic Calendar for degree requirements, course load restrictions, special permissions, and other rules.
• Search Course Timetables to see what courses are available in a session. Make note of each desired course’s code, credit value (such as GL/PSYC 2510 6.00) and associated catalogue number. Catalogue numbers are found in the Cat # column of the Course Timetables. They are strings of numbers and letters that uniquely identify a specific offering of the course (such as H68X01).

Searching Tip: Use the “Advanced Search” function

Understanding the elements of a course description

Make note of a few alternative courses/sections in case your preferred choices are full or otherwise unavailable.

Course meeting durations are listed in minutes: 60 = 1 hour, 90 = 1.5 hours, 180 = 3 hours, etc. Days of the week are listed by first letter – the only exception is Thursday, which appears as R. Plan your schedule to be free of time conflicts using these timetable worksheets. The registration and enrolment system will not warn you of scheduling conflicts. Place all course components into your timetable: include lecture and laboratory sections, tutorials, workshops, etc. If you are enrolling in courses at both the Glendon and Keele Campuses, be sure to  take travel time into consideration. You can refer to campus maps to see where your courses are located.

If you are a new student, you are required to submit an Advising Document prior to enrolling. You will receive the document at your enrolment appointment if you are coming in-person, or if you are completing the process via email, it will be sent to you by your e-advisor. Use the information on the lecture schedule to fill it in:

Log in to the Registration and Enrolment Module using your Passport York username and password. Select the session that you want to enrol into. (Please note that this system is generally down for maintenance for one to two hours each day, beginning at midnight.)

If you do not yet have your Passport York Account, sign up for it online before proceeding. If you forgot your Passport York username or password, contact the Glendon HelpDesk (e-mail: help@glendon.yorku.ca; telephone: 416-736-2100 x66700).

You may be blocked from enrolling at this point because:

• you used the wrong Passport York username and password;
• you logged on before your assigned enrolment access date and time;
• you are not academically eligible to enrol for the session due to your most recent grade report decision;
• you have an outstanding debt to York University of at least $75;
• the registration and enrolment system is temporarily unavailable;
• it is determined that you have used a computer program or script to gain unauthorized access to the registration and enrolment system; or
• you tried to add, exchange or transfer the same course or section more than 100 times within 24 hours.

To resolve the enrolment block, please contact Academic Services: 416-487-6715.

Within the Registration and Enrolment Module, there are four basic procedures:

To add a new course:

1. 1. Click Add a Course.
   2. Type the catalogue number of the course.
   3. Click Add course 
   4. The catalogue number, course number, and course title will display. If this is the course you want to add, then click Yes.

If you are cannot add the course, then you will see an explanation in red.

To drop a course:

1. 1. Click Drop a Course.
   2. Highlight the course you want to drop.
   3. Click Drop Course.
   4. The course number and title will be displayed. If this is the course you want to drop, then click Yes.

Dropping a course can have a financial impact. Check the refund tables for more information.

If you cannot drop the course, then you will see an explanation.

If enrolled in a course with a lab, tutorial or multiple sections, you can transfer into a different lab, tutorial or section of the same course in the same term.

1. 1. Click Transfer a Course.
   2. Type the catalogue number that you want to transfer into.
   3. Click Transfer Course.
   4. The catalogue number, course and title will be displayed. If this is the transfer you want, then click Yes.

To exchange a course you are currently in for a different one:

1. 1. Click Exchange a Course.
   2. Type the catalogue number of the course you want to add.
   3. Highlight the course you want to drop.
   4. Click « Exchange Course ».
   5. The catalogue number, course number, and course title of both what you are adding and what you are dropping will be displayed. If this is the exchange that you want to make, click Yes.

Exchanging a course performs the course add and course drop in one step. If you are not able to get into the second course successfully (for example, if it is full), then you will still remain enrolled in the first course. If you are able to get into the second course successfully, then the first course will be dropped. 

Exchanging a course can have a financial impact. Check the refund tables for more information.

If you are not able to make the exchange, you will get an explanation.

Before logging out of the system, you should:

• check your course enrolments and correct any errors.
• plot your timetable online to ensure that your course enrolments do not create any timetable conflicts. It is your responsibility to notice and resolve any such conflicts.

Always log out when you are finished with the system, especially if you are using a public or shared computer.

• If you’re a new student, pay your deposit to officially register in your courses and unlock student services.
• Check your Student Account Online Statement to see your financial account balance.
• Get a printable version of your class schedule using the Plot My Timetable tool.
• Apply for scholarships, awards, and bursaries and complete the Student Financial Profile.
• Look up your course textbooks/materials at the York University Bookstore.
• Check the Important Dates calendar for sessional date information and your Faculty website for relevant events.